RFI- FEMA OCONUS Disposal and Destruction of Perishable Commodities Services

Description

                                                            Request for Information (RFI)
                                                            For Disposal and Destruction
                                 of Perishable Commodities Service OCONUS Distribution Centers

The Federal Emergency Management Agency (FEMA) Logistics Management Directorate has a requirement  to dispose and the destruction of expired perishable commodities for overseas Distribution Centers.  FEMA is contemplating an Indefinite Delivery/ Indefinite Quantity (IDIQ) vehicle to facilitate this  requirement.

Disposal of Expired Perishable commodities Includes:
   - Meals, packaged with heater elements
   - Meals, packaged for other (amended) communities:
   - 25,000 Rice (3lb Bag of White Medium Grain Rice) (38 TN)
   - 30,000 Beans (15 oz canned red or pink kidney beans) (15 TN)
   - Water, bottled, canned, or boxed.
   - Hygiene Kits (8 perishable items in a small plastic bag) 40’ Dumpster disposable
   - hand and body lotion 2oz, hand sanitizer 2oz, Shampoo, Conditioner, Shaving cream, toothpaste, mouth wash and deodorant.
   - IFTK (Infant Toddler Kits) (12 perishable items) 40’ Dumpster disposable
   - Baby food, cereal, 3 types of Formula liquid, 3 types of powder milk, 2 types Oral electrolyte Solution, Nutritional supplement, and rash ointment.
   - CMS (Consumable Medical Supplies) (17 perishable items) 40’ Dumpster disposable
   - Nutritional supplement Drink, hand sanitizer, instant ice pack, instant heat pack, Distilled  water, diabetic nutritional drink, high protein drink, tracheotomy care tray, Saline solution,  Colostomy Paste, colostomy skin preps wipes, sterile dressings, antiseptic wipes, alcohol pads, K-Y  jelly, Topical hydrogen Peroxide, and Betadine scrub solution.
   - Plastic sheeting (as needed)
   - Tarps (as needed)

GENERAL INFORMATION: This RFI is issued solely for information gathering purposes to identify  sources that can provide support for the Logistics Management Directorate. In accordance with FAR  15.201(e), RFIs may be used when the Government wants to obtain price, delivery, other market  information, and capabilities for planning purposes. Responses to these RFIs are not offers and  cannot be accepted by the Government to form a binding contract. This RFI shall not be construed as  a commitment by the Government for any purpose, nor does it restrict the Government to an ultimate  acquisition approach. Respondents are solely responsible for all expenses associated with their RFI  response. Respondents will not receive additional information in response to their submittal to the  RFI and will not be notified of the resulting market research.

PROPRIETARY INFORMATION AND DISCLAIMERS: Respondents shall identify any proprietary information in  its RFI response. Information submitted in response to this RFI will be used at the discretion of  the Government. Further, the information submitted will remain confidential insofar as permitted by  law, including the Freedom of Information and Privacy Acts. FEMA reserves the right to utilize any  non-proprietary technical information in the anticipated PWS or solicitation. Although it is not necessary to address in their response, respondents shall be aware of any  potential, actual, or perceived organizational conflicts of interests. Any real or potential  conflicts must be sufficiently mitigated prior to a contract award. For further guidance, refer to  the Federal Acquisition Regulation, Part 9.5.

NAICS CODE: 562211

PRODUCT SERVICE CODE (PSC): P100

ANTICIPATED PERIOD OF PERFORMANCE START DATE: The period of performance of this IDIQ will be one 
(1) year base period with a four (4) year option periods.

ANTICIPATED ACQUISITION STRATEGY: CONTRACTOR REQUIREMENTS
1. The Contractor shall pick up and transport expired Commodity for disposal /  recycling/destruction as requested per SOW. The Contractor shall also be able to receive product  shipped by FEMA transportation to the vendor’s disposal facility (if needed).

2. The Contractor shall provide service to All 7 overseas geographically separate FEMA Distribution  Centers (DC), 4 warehouses in Puerto Rico, 1 warehouse in Guam, 2 warehouses in Oahu, Hawaii.

3. The Contractor shall destroy/dispose of commodity.

4. Quantities of commodity to be destroyed will vary by month and location.

5. The Contractor shall dispose Commodity, recycle the necessary items as required, and provide  proof of destruction to ensure the product does not re-enter circulation to the public.

6. The Contractor shall be responsible for complying with all federal, state, U.S. territorial and  local transportation and disposal ordinances.

DELIVERABLES AND DELIVERY SCHEDULE

-  The Contractor shall coordinate with FEMA COR (Contracting Officer’s Representative)/DC  Supervisor for scheduling.
-  Required delivery times and pick up at the FEMA Warehouses is Monday through Friday from  0800-1400 local time, excluding Federal holidays.
-  The Contractor shall provide certificates of destruction within 7 business days of commodity  destroyed to be submitted to the Contracting Officer’s Representative and Contracting Officer (CO).
-  The Contractor shall certify the product is no longer available for human consumption and is not  being re-entered into the marketplace and submit said certification to COR and CO within 7 days of  destruction.
-  The above-mentioned certification shall contain the following minimum information: date,  commodity type, quantity disposed, location, certification and certificates of destruction.

SECURITY REQUIREMENT:
1. The Contractor personnel shall present suitable government-issued picture identification (REAL  ID) for entrance to the Distribution Center or any government owned or leased facility they may  perform the duties associated with this contract.

2. The Contractor personnel shall comply with each warehouse’s established security procedures.

PLACE OF PERFORMANCE:
Expired commodities shall be picked up from any of the following locations:

Distribution Centers / Warehouses

Guam
Bldg 100 FEDAAC 70X454
Barrigada, GU 96913

Hawaii
99-1269 Iweana Street
FEDAAC 709242
Aiea, HI 96701

Hawaii Annex
Lyman Road Bldg 2071,
Schofield Barracks, HI 96857
 

Caribbean
Industrial Park PR-1, KM 25.1 FEDAAC 70F337
Caguas, PR 00725
 

Ponce
1000 Carr 505 Building A, Cotto Laurel
Ponce, PR 00780
 

Bayamon
Hato Tejas Industrial Park Lot 2 – Barrio Hato Tejas, Calle A
Bayamon, PR 00959
 

Cayey
Eleora, LLC (Forma Amcor) Carr #1 KM 56.3 Bo.
Montellano
Cayey, PR 00736
 

RFI RESPONSE SUBMITTAL INSTRUCTIONS:

Interested contractors shall submit their RFI responses electronically to Kerley Hoyt, Contracting  Officer, at karley.hoyt@fema.dhs.gov and Jason Rivers, Contract Specialist, at  jason.rivers@fema.dhs.gov no later than 3:00PM Eastern Standard Time (EST), 30 June 2025. Questions  regarding this RFI are due no later than 23 June 2025, RFI Response for Logistics Management  Directorate and OCONUS Disposal and Destruction of Perishable Commodities Service shall be in the  subject line of your e-mail. All responses shall be unclassified, with proprietary information  clearly marked. The document format shall be either Microsoft Word (.doc or .docx), or Adobe  Acrobat (.pdf) formats. Pages shall be 8.5 by 11 inch and shall use a type pitch that is no smaller  than a standard 11-point font type, with the exception of charts, graphs, or tables, which shall  use a pitch not smaller than 10-point font. Responses shall not exceed (5-page limit) pages in  length including images, data displays, charts, graphs, and tables. Page limitation does not  include: 1 cover page. Do not include promotional materials.

RFI Responses shall include the following information in the order below:

A. Cover Page with the following information:
  1. Company Name
  2. Company Address
  3. UEI Number
  4. Company Point of Contact - Name, Title, Phone, and Email address
  5.  Statement of current business size status (i.e., HUBZone small business concern, service-  disabled veteran-owned small business firm, 8(a) contractor, woman-owned small business, small  business, or large business concern). Also, business size in relation to the NAICS code size  standards assigned to this acquisition.
  6.    GSA Schedule Number, Contract Number, and Period of Performance and/or DHS Strategic Sourcing  Vehicle Category Name and Contract Number, if applicable

B. Contractor Capability Statement (No more than 5-page limit in length)
  1. Summarization of relevant projects showing capabilities
  2. Past performance in applicable areas

C. Contractor RFI Responses to questions (No more than 2-page limit in length)

The responses received will assist FEMA with identifying the number and nature of the entities that  consider themselves potential technical solution providers. Each respondent, by submitting a  response, agrees that any cost incurred in response to this RFI, or in support of activities  associated with this RFI, shall be the sole responsibility of the respondent. FEMA shall incur no  obligations or liabilities whatsoever, to anyone, for any costs or expenses incurred by the  respondent in responding to this RFI.

REQUEST FOR INFORMATION (RFI) QUESTIONS

List questions for industry here:
1. Services Offered:
  •  What types of waste do you accept? (e.g., trash, recyclables, hazardous waste, bulky items)
  •  Do you offer recycling services? If so, what materials are accepted?
  •  Do you provide composting services?
  •  What is the waste removal schedule? (e.g., weekly, bi-weekly, on-demand)
  •  What other services do you offer? (e.g., construction debris removal, specialized waste disposal)

2. Handling and Processing:
  •  Where does my waste go after pickup? (e.g., landfill, recycling facility, incinerator)
  •  Do you have an MRF (Materials Recovery Facility) to sort recyclables?
  •  What is the process for recycling? (e.g., sorting, processing, transportation)
  •  What is the acceptable level of contamination in the recycling stream?
  •  Will I be penalized for contamination? What are the penalties?
  •  How do you handle hazardous waste?
  •  Do you have any HAZMAT certifications?

Federal Emergency Management Agency (FEMA)

3. Costs and Contracts:
  •  What are the fees for waste removal? (e.g., per pickup, per ton, flat fee)
  •  What is included in the price? (e.g., service charge, disposal fees, material handling)
  •  Are there any extra charges? (e.g., for bulky items, hazardous waste, overtime)

4. Environmental and Community Impact:
  •  What measures do you take to minimize environmental impact? (e.g., reducing landfill waste, using sustainable practices)
  •  Where do you send the waste for final disposal?
  •  Do you participate in any local recycling or waste reduction programs?
  •  Are there any benefits for maximizing waste diversion?

5. Other Considerations:
  •  Do you provide waste tracking or reporting?
  •  How do you handle complaints or concerns?

6. Strategies for performing the work/dealing with challenges?

7. How would they address capability gaps?

8. What is their OCONUS logistical support strategy?

9.  Questions about emerging technology and how they would leverage this technology to fulfill the  requirement or anything else that would be beneficial to FEMA.

10. Feedback on the requirements document, i.e., “is there anything that needs to be more clearly  defined by the government” and/or “please provide any feedback regarding the requirements document”